The completed template can deliver the project direction to the entire team, identifying the following as it relates to the project:
Why the team exists
What will be the basis for decision-making and interactions amongst team members and stakeholders
What long-term goals the team has
What specific targets need to be accomplished
An understanding of who the team is intended to serve
What themes of delivering business quality will be prioritized in what order
Teams utilize the completed template in various was, such as:
Give a printed copy to each team member (laminate it, print on cardstock….anything to make it “stand out”)
Print it and post it in high traffic areas of your office
Include it in onboarding materials for new team members
Refer back to it throughout the engagement when posed with big questions to determine if the team is still “on the right track”
When to Use the Team Alignment Template
Create the Team Alignment Template as your team assembles to tackle a new project
If your team’s work has already begun, take the time to pause and complete the Team Alignment Template. Going through this exercise will bring all team members back on the same page.
Regularly reference the Team Alignment Template when establishing any “next steps” that the team might be taking.
Revisit the Team Alignment Template annually to reestablish any areas that might need to be modified and bring everyone back on the same page.
Challenges
Lack of Clarity in Project Objectives: Without a structured approach, teams may struggle to understand their purpose, goals, and priorities, leading to misalignment.
Miscommunication Among Stakeholders: Ambiguity in decision-making processes and team roles can create confusion and conflict.
Difficulty Maintaining Focus: Over time, teams may drift away from their core objectives without a central reference point to guide them.
Solutions
Centralized Documentation: The template compiles essential project details, offering a clear and consistent source of truth for the team’s direction and priorities.
Defined Decision-Making Framework: It establishes the basis for interactions and decisions, fostering smoother collaboration among team members and stakeholders.
Ongoing Alignment Checks: The template acts as a tool for regular reference, helping teams evaluate if they’re staying true to their goals and objectives.
Benefits
Enhanced Team Cohesion: Clear articulation of the team’s purpose, targets, and stakeholders promotes unity and shared understanding.
Improved Onboarding Experience: Including the template in onboarding materials ensures new members quickly grasp the project’s objectives and priorities.
Sustained Focus and Productivity: Regular use of the template helps teams stay aligned with long-term goals and adapt effectively to challenges.
Successfully Launch Your Next Business-Critical Software Project
